Travel expenses will be charged utilizing current Client rates.

Travel expenses will be formally submitted for reimbursement.

All travel must be approved by the Client in advance of such travel.

Contractor must be able to travel overnight.

Demonstrated skill and experience working in multidisciplinary environments in which the candidate performed mission critical communications, support and administrative duties.

Experience using Microsoft Office products, including Word, Excel, Visio, Project, Outlook, and Access.

Experience using Microsoft SharePoint to create, modify and maintain document archives, calendars, and workspace for professional personnel in collaborative settings.

Experience accurately taking and transcribing meeting minutes, communicating action items and transferring information into monitoring and tracking databases.

Possession of at least a 2-year college degree

Cumulatively 4 years of work experience for which the required skills were necessary component of the work.

Prior experience in a similar role on a large scale IT project.

Familiarity with industry standard project management documentation.

Familiarity with version control for collaboratively created documentation.

Familiarity with WebEx or other forms of teleconferencing.

Use photocopiers, fax machines, scanners, and networked personal computers to create spreadsheets, compose emails, manage databases, and maintain paper and electronic files.

Compile, edit and maintain version control for a variety of technical and project management documents. This requires general PC proficiency and strong skills in Microsoft Office products (Word, Excel and Visio), Microsoft Project, Microsoft Access and Microsoft SharePoint.

Work with the Project Manager to define and create reports that facilitate project and resource management activities while supporting the finalization of project documentation.

Coordinate internal review and approval cycles among designated personnel.

Organize and maintain all hard copy and electronic copies of project files along with managing the access to those files by approved personnel.

Organize and maintain information across the Project, Customer, and Vendors, including maintaining the project’s SharePoint Library of in-progress, current and historical project-related documentation. This responsibility includes ensuring access privileges are correct and liaising with Client IT to resolve access issues.

Calendar events in SharePoint and Outlook on behalf of the entire team.

Coordinate internal and external meetings for the Project Team, Customer and Vendors.

Take meeting minutes including accurately capturing decisions, action items and assignments. Finalize minutes for publication.

Work with the Project Manager to establish clear follow up dates, proactively contacting others to review progress and confirm action taken.

Accurately transfer information from meetings into the project’s Access database with little to no supervision.

Document change requests and track request status.

Track submission of agreed upon documentation and provide completion status to the Project Manager.

Coordinate scheduling of conference calls and distributed reviews. Prepare agendas, take minutes, and participate as requested by Project Manager.

The Contractor will possess sufficient experience to fulfill the activities of the proposed project assistant contract.

For the Contractor, the Client will provide access to one cubicle, telephones, fax and copy facilities, and one personal computer for the duration of this contract. The workspace and equipment will be located at the Client offices in Sacramento, California.

Contractor will be expected to be work on-site during project working hours unless otherwise negotiated with the Project Director. Project working hours may include evenings and weekends.